Present, apologized, absent.

Present

Roger-UK, Dougly, Ting, Juham, Aerolife, Acid-Vega( deputy Germany ), Coxswain, Judy, Space_NL, Boz-It, Hubcio, Webrat, Wojo (deputy Eastern-Europe ), Zleppy ( deputy Scandinavia ), Saleiro, Radar.

Apologized

AK-Eagle, Jabiru, Papabear, Bogote, Anamartha.

Absent

Malgk63, Chiquiturrix, Megalive.

Agreement of previous months minutes.

The minutes are accepted unanimously.

Ratification of Webrat as Tech Team Coordinator and Emily as Deputy Tech Team Coordinator.

The ratification has been carried with one abstention.

New IRCD ( any progress and release date? ).

There is not yet a release date. When it will be released depends on progress of HATT creating new document, getting lists of official channels from Council, getting lists of IRCops/Chanops from all coordinators. IF only a list of IRCops is given, coordinators have to add Chanops themselves.

All users were migrated to new systems. So impact of change for normal users is not that high. If there is a date when the switch will be made, TTC will let us know some time before the switch. Thanks to TT, they all are really working hard.

Ratifying #opers-deutsch and #opers-polish.

The Polish channel has a few events during the year with important guests from their HQ. They use a technical channel to make it work, but #opers-polish would be better. And they also would like to use #opers-polish for Harcbot. The origin name is #polish-team and they want it as a permanent channel.

Council has voted for #polish-team to be a permanent channel, carried unanimously.

#opers-deutsch is not needed anymore and can be removed.

USA membership update.

USA CC or Deputy are not at this meeting, so this will be done by email.

Elections results CC Venezuela, RC Switzerland/France, RC Asia ( Anamartha, Aerolife, Jabiru ).

CC Venezuela will be done next Council meeting. Anamartha did send an email about this.

Jabiru is not at this meeting, So we hope he has the results for RC Asia next Council meeting.

For RC Switzerland/France there is one candidate; Judy. Judy also has support form her Scout Association.

Council has voted for Judy to be RC Switzerland/France again. Carried unanimously.

Ratifying Zleppy, BBQpit_HK IRCops.

Zleppy has been ratified unanimously. BBQpit_HK has been ratified with four abstentions.

WTD ( Admin and Ops in #trefoil need sorting out, need coordination next year ).

Last time nothing has been done to make WTD an event. It is time to sort out who can coordinate that next year and to sort out who is Chanop and IRCop in #trefoil and if they still should be Chanop/IRCop. It was a a shame nothing was done. There were quite some users there. Users with roles in #trefoil are ops: Theodwyn, Bluestar, Yuppy, Greenowl. Admin: Rae-Rae. From all those ops no one has been online there during WTD.

Roger will email Rae-Rae and get response and see if they can organise it better next year.

Recent incidents involving a CC.

Due to incorrect behaviour of a CC, he was not following the rules about idle killing. He cleared users from channels without asking if they were there. Clearing users from channels that way is forbidden. The rules about idle users are very clear. Also that CC demanded to revoke rights from an IRCop who was not following the rules.

Queation is do we want IRCops who demand rights of other IRCops for not following the rules ( that Ircops forgot to log off ) if clearly the same IRcop ( CC ) is not following the rules himself.

Space_NL was very angry to get an email through Radar from that CC about revoking rights for an IRCop. The CC in question apologizes for his behaviour. Due to this all Space_NL proposes to retract the CC his rights for a period of 1 month ( there is no need to revoke them forever, a short punishment to learn from should be enough ). Council has voted for retracting the rights of that CC, with one no. CC in question has voted yes.

New rules about attending to Council meetings ( see proposal below ).

Removal of country/regional co-ordinator ( nr 1 note is about attending to council meetings )
1. Council can remove a country/regional co-ordinator only in the event of:
a. a country/regional co-ordinator being inactive for an unbroken period longer than 60 days without written consent of the Chair and this being demonstrated on basis of the nickserv registration log and the country/regional co-ordinator not replying to an enquiry to explain his/her absence by the Chair within 14 days of that enquiry being made;
b. a country/regional co-ordinator being inactive for an unbroken period longer than 90 days, and therefore loosing his nickserv rights, which will end in automatic removal as CC/RC
c. a country/regional co-ordinator not attending three consecutive Council meetings (with apologies or not) and not sending a deputy to attend those meetings. If there are good reasons for the lack of attendance, council may decide to keep the coordinator at a vote undertaken at a council meeting.
Note: All council meetings that a CC/RC cannot attend, an apology must be sent to the secretary, with a short progress report for the country/region. The secretary must be told in this e-mail whether the Deputy will be attending or not, and all this information must be sent at least 24 hours BEFORE the meeting is due to start.
2. Council shall vote on the removal of a country/regional co-ordinator and shall call for elections forthwith and appoint a Council member to act as interim country/regional co-ordinator until such time a duly elected country/regional co-ordinator can be confirmed by Council.
3. In the event of a country/regional co-ordinator being suspended by his/her national organisation or if proven testimony is provided of a country/regional co-ordinator not longer fulfilling the requirements in accordance with sub-clause 3.6, the Chair has the right to suspend a country/regional co-ordinator with immediate effect until such time a Council vote is taken on whether or not to remove the country/regional co-ordinator concerned.

The new rules are carried with one abstention.

JOTI 2010.

JOTI is going nicely. IRCops are needed to cover JOTI coordinators for Asia region, Europe and America. IRCops are also needed to cover #opers and to kill and gline. So pass the word to any English speaking IRCops to help. Deadlines are being worked out for channels and bots etc. All request will need to be in at least 3 weeks before JOTI. Pass that message around.

New IRCD will be great and it is suggested that all ops have training this year in view of the new services. TT is planning the switch for Early July. Though it would better mid June, so people can try before their holidays. TT will do the switch as soon as they can. From technical side things are almost ready, but from some organizational things are missing.

Any Other Business ( only for things which cannot wait till next meeting or cannot done by email ).

Hubcio has sent an email to Council list about election rules for a new CC Poland. He has resigned, but will stay as RC Eastern Europe. CC should be chosen from any Scouting Organization in Poland, but only ZHP is a member of WOSM/WAGGGS. CC should be a member of WOSM/WAGGGS and has to be of legal voting age in the country of residence.

The person who will supervise the elections for CC Poland will follow the Scoutlink rules, and is beware of the Polish wish that the CC should be of instructor rank. Juham will supervise the Polish elections.

Tinge is very glad to be back and wants to say she is happy she was not sacked throughout her absence.

Roger-UK says we have forgotten to do Chairman re-elections last January. But we ( Council ) will be quiet about this, as people thought he was re-elected. Council has no problem with this. Re-elections will be done January 2011.

Meeting was closed at 17.17 hrs GMT.

Roger-UK thanks all for attending.

Minutes made by Radar.